Today's sales

—

This month

—

Customers

—

total on file

Products

—

in catalogue

Recent sales

Reference	Date	Customer	Net amount	Status

Shifts

Shift	Till	Opened	Closed	Docs	Takings	Expected	Counted	Variance

–

No customer selected

Search a customer, or start a new one

Line items

0 items

Reference	Date	Customer	Net amount

Create an invoice

Select a customer to raise an office invoice against - you'll pick products and quantities on the next screen.

Create a credit note

Select a customer to raise a credit note against - you'll pick products and which invoice(s) it settles on the next screen.

Receivables

what is owed right now — not a period figure

Owed on the book —

Overdue —

Within terms — not yet due

Unapplied credit —

By days past due

Movement

how the book got from one balance to the other Periods →

Opening

—

+

Invoiced

—

raised across the range

−

Received

—

settled across the range

=

Closing

—

— invoices — credit notes — debit notes — fiscalised

Edit details

Identity

how this account is found and grouped

Name required

Customer code

— set at creation

Category required Salesman required

Trading terms

what this customer may be sold, and on what basis

Pay terms required Max discount % Caps what a cashier can take off at the till Tax type required

Currency Every posted document is denominated in it

Tax registration

what makes an invoice claimable for them

VAT reg. no Business reg. no

The business

printed on every document, and where to call about money

Address Up to three lines, 50 characters each Telephone Email

A person there

who picks up when the account needs chasing

Named contact Their direct line Their email

Open items

Filtered to invoices only. Balance / Due now / Unallocated credits above still reflect every unsettled entry (credit notes, debit notes, adjustments included) - the true AR position.

Reference	Date	Due date	Amount	Allocated	Outstanding	Running balance

Total outstanding: 0.00

Unallocated credits

Credit Notes, Credit Entries and Receipts that still have room left to apply against an invoice.

Reference	Date	Amount	Allocated	Available

Total available: 0.00

Available

0.00

Remaining to allocate

0.00

Editing an already-allocated credit here moves it - amounts you clear are un-allocated from that invoice.

Reference	Date	Due date	Amount	Outstanding	Allocate

Total outstanding: 0.00

Transactions

All Invoices Receipts Credit Notes Open only From To

Reference	Date	Type	Amount	Allocated	Remaining

Total remaining: 0.00

–

New Invoice

Transaction Date Original document reference Job No Delivery

Line items

0 lines

Remarks

Transactions

—

Debits

—

invoices, debit notes & entries

Credits

—

receipts, credit notes & entries

Outstanding

—

remaining on the listed entries

Listed transactions by document type

Transactions

Periods →

Type Invoice Receipt Cr Note Dr Note Dr Entry Cr Entry Status Posted Draft

Customer	Reference	Date	Type	Amount	Allocated	Remaining

Manage Access

Pick a user, then tick which menu items and tabs they can see. A super-user (UserType 0) always sees everything regardless of these grants - this screen only affects everyone else.

User

Stock position

what the ledger closes at

Units on hand —

At or below zero —

Value at cost — carried forward with the balance

Products —

Where the units sit

Movement

what was raised against stock across the range Periods →

Transfers

—

stock moved between locations

·

Adjustments

—

written up or down by hand

·

Stock takes

—

−

Units sold

—

Movement history

every document that moved this product

Warehouse Periods →

Date	Type	Reference	Customer / supplier	In	Out	Balance

Stock by location

where the units physically sit

Warehouse	Code	Quantity

Edit details

End of life

General

Code Description Product type

Pricing margin vs. cost price

Price

Customer-facing price

Incl. tax

Wholesale tiers

Price 2

Incl. tax

Price 3

Incl. tax

Cost price (read-only, from stock history)

Tax

Tax type (sale) Tax type (purchase)

Status

Service item Serial mandatory Variable price Variable description

Stock Transactions

Movements between warehouses, corrections and physical counts — a draft moves nothing until it is posted.

Drafts

—

not yet posted to stock

Transfers

—

between warehouses

Adjustments

—

signed corrections

Stock takes

—

physical counts

Documents by type

All Drafts Transfers Adjustments Stock takes

Reference	Date	Type	Warehouses	Description	Lines	Status

New document

Date Document type Department From warehouse To warehouse Their reference Description

Lines

0 lines

Periods →

Chart of Accounts

GLMaster

Accounts

—

Balance Sheet

—

B-type accounts

Profit & Loss

—

P-type accounts

Blocked

—

excluded from posting

Accounts by finance category

Journal Activity

GLTran + GLTranDetail

Journals

—

raised in the range

Debits

—

posted across the range

Credits

—

posted across the range

Balance check

—

Journals by entry type

Journal entries

—

Total debits

—

across the listed entries

Total credits

—

across the listed entries

Balance check

—

Journals by entry type

Reference	Date	Type	Department	Description	Debit	Credit

New Journal Entry reference assigned on save

Date

Period—

Type Department Description Other reference

Lines

Account	Description	Debit	Credit
Total		0.00	0.00

Periods →

Bank Position

Bank + GLTranDetail

Cash at bank

—

Cash books

—

accounts configured

Entries

—

receipts and payments ever posted

Unreconciled

—

Balance by cash book

The ledger's own position, not a bank statement balance — the two agree once an account is reconciled.

Cash Movement

GLTran + GLTranDetail

Receipts

—

Payments

—

Net movement

—

receipts less payments

Documents

—

in the range

Receipts vs payments

Date Type Bank Department Cheque no Description

Lines

Account	Description	Cheque no	Amount
Total			0.00

Opening balance

—

Reconciled receipts

—

Reconciled payments

—

Reconciled balance

—

Bank statement balance

Discrepancy

—

	Date	Reference	Description	Cheque no	Amount

In workshop

—

Ready for collection

—

status Ready — awaiting the customer

Unassigned

—

open jobs with no technician

In shop 7+ days

—

open jobs aging past a week

Workshop aging — open jobs by days in shop

Open Drop Zone Diag/Quote DOA Repairs OOP/Swap Ready Collected All

Job No	Date	Customer	Device	Complaint	Assigned to	In shop	Status

New Job

Customer first, then the device by IMEI — the sales record fills in the rest.

1 Customer

2 Device — IMEI / Serial

Checked against sales records in the background as you type.

No sales record for this IMEI — proof of purchase required. Pick the product manually:

Code	Description	Brand
Type above to search products.

3 Details

Customer Ticket Number Job type Device type Failure description Technical instructions

New Job

Customer

who is collecting, and under what reference

Customer

Their ticket number Taken in Job type Department

Device

what came in, and whether it is covered

Device — from Inventory

—

IMEI / Serial no. Device type

Complaint

what the customer reported, and what the bench is told

Failure described by the customer 0 / 1000 Technical instructions 0 / 1000

Diagnosis

what failed, and the repair that answers it

What failed

the fault as the bench found it

Most used

→

What was done

the repair carried out against it

Most used

Repair level required the tier the bench worked at

Parts & charges

stock moves only when a part is marked delivered0 parts

Pick a part or charge… for

Find a part or charge in Inventory

Code	Description	Price	On hand
Type above to search products.

Most requested

Trail

every change, who made it, and how long it took

Company Details

ADMCompany - one row, and it heads every invoice, receipt and docket this system prints.

General Parameters

Single company-wide config row - default control accounts and period pointers every module's GL posting falls back to.

Periods

Every posting screen validates its date against this list - a closed period rejects new postings.

Period	Description	Start	End	Financial year	Status

Financial & Operational Years

The two broader groupings a Period can roll up into - kept as separate master lists (a financial year and an operational year don't have to line up).

Year	From period	To period	Start	End

Year	From period	To period	Start	End

Tax Types

Cross-module - shared by Sales and, once built, Purchases.

Description	Rate	Code

Sales Parameters

Single-row SLParameter config - New Sale / New Transaction defaults and POS behaviour.

SL Categories

Category	Business type	Commission %	GL account

SL Pay Modes

Pay mode	Reference required	GL post via batch

Shift Types

Till drawer sessions - what a cashier picks when opening a shift. Times define the expected window; inactive types stay for history but can't be opened.

Shift type	Start	End	Default float	Status

AR Pay Terms

Pay terms	Credit days	End of month

SL Entry Types

Code	Description	Dr/Cr	Doc type	POS only	Format	Next no.

AR Entry Types

Code	Description	Dr/Cr	Doc type	Format	Next no.

Inventory Parameters

Single-row INParameter config - price-tier labels, display formatting, defaults, and the product form's custom fields.

Price tier labels

Price 1 Price 2 Price 3

Display formatting

Quantity mask WinDev numeric mask Amount mask

Product defaults

Default product type Default purchase type

Custom text fields (UserDesc1-5)

Slot	Label	Mandatory
1
2
3
4
5

Custom category fields (UserCat1-9) - leave a slot "ND" to keep it hidden

Slot	Label	Mandatory
1
2
3
4
5
6
7
8
9

Category values

The pick-list for each configured category field above.

Product Types

Drives automatic Sales/COGS/Inventory GL postings when a period's sales are batch-posted.

Product type	Sales GL	Cost of sales GL	Inventory GL	Adjustment GL	Count variance GL	Purchase variance GL

Warehouses

Code	Description	On-site	Exclude from stock value

IN Entry Types

Code	Description	Doc type	Format	Next no.

Purchases (Suppliers/AP) itself isn't built yetThese settings still read/write the real PLParameter, PLEntryType and APEntryType tables on live - configuring them here is safe and forward-compatible, they just have no transaction screens to drive yet.

Purchases Parameters

PL Categories

Category	GL account

PL Entry Types

Code	Description	Dr/Cr	Doc type	Format	Next no.

AP Entry Types

Code	Description	Dr/Cr	Doc type	Format	Next no.

Banks

Every bank/cash account Cash Book can post to - each one's GL account is where the auto-generated contra line lands.

Code	Bank	Account number	GL account	Currency	Overdraft limit	Next cheque no.

GL Finance Categories

The financial-statement grouping every Chart of Accounts row belongs to.

Code	Description	Statement

GL Entry Types

Also manageable from General Ledger → Journal Entries - same table, always in sync.

Code	Description	Doc type	Default contra account	Format	Next no.

Job Entry Types

Repair-job numbering - JobFormat is only 10 characters wide on the real table, so most formats fit month+counter, not year+month+counter.

Code	Description	Format	Next no.

Failure Codes

Code	Description

Repair Codes

Code	Description

Device Types

Device	Model	Part no.

Recent sales

Shifts

Line items

Create an invoice

Create a credit note

Receivables

Needs attention

Movement

Edit details

Open items

Unallocated credits

Allocate

Transactions

Items

Credits allocated

Allocated against

Transaction type

Line items

Amount charged

Payment taken

Settle open items

Remarks

Transactions

Manage Access

Stock position

Needs attention

Movement

Edit details

Movement history

Stock by location

General

Pricing margin vs. cost price

Tax

Custom fields

Status

Stock Transactions

New document

Lines

Chart of Accounts

Journal Activity

Lines

Bank Position

Cash Movement

Lines

New Job

1 Customer

2 Device — IMEI / Serial

3 Details

New Job

Customer

Device

Complaint

Diagnosis

Parts & charges

Trail

Company Details

General Parameters

Periods

Financial & Operational Years

Tax Types

Sales Parameters

SL Categories

SL Pay Modes

Shift Types

AR Pay Terms

SL Entry Types

AR Entry Types

Inventory Parameters

Category values

Product Types

Warehouses

IN Entry Types

Purchases Parameters

PL Categories

PL Entry Types

AP Entry Types

Banks

GL Finance Categories

GL Entry Types

Job Entry Types